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Privacy Policy

Last Updated: 01/03/2026
 

1. Introduction

We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store and protect personal information when you register for or participate in our event.

This policy applies to personal data collected through our website, registration forms, and event technology platforms.

The data controller responsible for your information is:


HR, Done Differently c/o Oculus LLC
Masdar Freezone,
Abu Dhabi, 00000, 
United Arab Emirates
 

For privacy enquiries, please contact:
natalie@nataliecairns.com 

 

2. Information We Collect

When you register for the event, we may collect the following personal data:

  • Full name

  • Job title

  • Company name

  • Email address

  • Industry sector

  • Company size

We only collect information that is necessary for event registration, administration, and experience delivery.
 

3. How We Use Your Information

Your personal data may be used for the following purposes:

  • Processing event registration and attendance

  • Sending event confirmations, updates and logistical information

  • Managing access control and attendee lists

  • Delivering and improving the event experience

  • Supporting networking and professional engagement opportunities

  • Producing aggregated and anonymised audience insights and reporting

  • Sending relevant event-related communications

Where marketing communications extend beyond the event itself, we will request your consent where required.
 

4. Legal Basis for Processing

In accordance with applicable UAE data protection laws, we process personal data based on:

  • Your consent when submitting registration information

  • Performance of services requested by you (event participation)

  • Legitimate interests in organising, operating, and improving the event
     

5. Event Partner Data Sharing

To deliver the event effectively, limited attendee information may be shared with authorised event partners involved in planning, delivery, or enhancement of the event experience.
 

Event partners may include:

  • Event management and production partners

  • Event sponsors and commercial partners

  • Speakers, moderators, and session facilitators

  • Technology providers supporting registration, networking or engagement platforms
     

Information That May Be Shared

Where necessary and appropriate, the following information may be shared:

  • Name

  • Job title

  • Company name

  • Industry sector

  • Company size
     

Email addresses and direct contact details will not be shared with speakers or facilitators unless:

  • You have explicitly opted in to receive communications from them, or

  • You voluntarily share your information during networking activities or direct interactions.
     

Purpose of Sharing
Data sharing is limited to purposes directly connected to the event, including:

  • Enabling speakers and facilitators to tailor session content

  • Supporting sponsor participation and event delivery

  • Operational planning and attendee management

All partners are required to process personal data responsibly and only for authorised event-related purposes.

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Sponsor Communications

Where you provide consent, sponsors or partners may contact you directly regarding relevant products, services, or opportunities. You may withdraw consent at any time using unsubscribe options or by contacting the relevant organisation.
 

Voluntary Information Sharing

Any personal information you choose to share during the event, including business card exchanges, QR scans, meeting bookings, or networking platform interactions, is shared at your own discretion and becomes subject to the privacy practices of the receiving party.


6. Data Sharing with Service Providers

We may share data with trusted third-party service providers supporting event delivery, including:

  • Registration and ticketing platforms

  • Venue and access management teams

  • Badge printing or accreditation providers

  • Event technology and analytics providers

  • Professional advisers where legally required

These providers are required to maintain appropriate security and confidentiality standards.


7. International Data Transfers

Some service providers may process or store data outside the United Arab Emirates. Where this occurs, appropriate safeguards are implemented to ensure personal data remains protected in accordance with applicable laws.


8. Data Retention

We retain personal data only for as long as necessary to:

  • Deliver and administer the event

  • Conduct post-event reporting and evaluation

  • Comply with legal or regulatory obligations

Data will then be securely deleted or anonymised.


9. Data Security

We implement appropriate technical and organisational safeguards to protect personal data against unauthorised access, loss, misuse, alteration, or disclosure.

While we take reasonable steps to protect your information, no internet transmission can be guaranteed to be completely secure.


10. Your Rights

Subject to UAE data protection laws, you may have the right to:

  • Request access to your personal data

  • Request correction of inaccurate information

  • Request deletion of your data where applicable

  • Withdraw consent to processing

  • Object to certain uses of your data

Requests can be submitted using the contact details below.


11. Cookies and Website Analytics

Our website may use cookies or analytics tools to understand how visitors use the site and to improve functionality and user experience. These tools do not personally identify you unless you voluntarily provide information.


12. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be published on this page with a revised effective date.


13. Contact Us

If you have any questions regarding this Privacy Policy or how your personal data is handled, please contact:

HR, Done Differently c/o Occulus LLC
Email: natalie@natalie.cairns.com

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